Data Security Tips for Small Business Owner

Data Security Tips

Data security has turned out to be one of the biggest concerns for businesses. Many big-wigs including Yahoo had to comprise their data in recent years. This article discusses how small business owners can protect data without spending much.

Use Email Encryption

Business emails may contain important information that you cannot afford to lose. Email encryption helps you ensure that your email will be read-only by intended receivers. Many small and large scale financial institutions, hospitals and insurance providers use email encryptions to protect email data. The advanced email encryption solutions are user-friendly. It is very easy to integrate these solutions into commonly used email platforms. Make sure you use a solution that protects you from suspicious emails by frequently scanning emails and restricting from landing in your inbox. It keeps you and your employees from opening and responding to malicious and infected phishing emails.

Backup Important Data

The business organizations have to deal with plenty of data containing business emails, the contact information of current and potential clients, invoices, bills and so on. When a hacker attacks a computer system or server, the data stored on those devices get damaged. In most of the cases, you have to reinstall your system to take control of your device back. In this case, if you have not backed up important data you may fail to recover it. It is a great idea to save your sensitive data on one or two physical storage devices at a time. However, it is not sufficient because your storage devices may be misplaced or damaged. You need a cloud storage program to upload data to online storage accessible through anywhere. Also, it is very difficult to manually create data backup and frequently update backed up files in physical storage. The TheOneSpy Data Back Software for computers and PC’s and Clone Android Data for Android devices automatically sync your precious data and uploads to a secret online account accessible by authorized persons. When you have backup your sensitive data on both cloud and physical storage, you can easily retrieve it even after a data breach or any cybersecurity attack.

Update Software and Systems Frequently

When your system alerts you about any update, do not neglect it. The technologists continue upgrading systems and software to enhance security and minimize cyber threats. The older versions of software and system are not always reliable because these are the ones the hackers have been working on. To minimize risks of cyber-attacks, it is recommended to continuously update the operating system, software, and anti-virus programs. The updates protect your system from viruses, cyber-attacks, and ransomware. If you are busy on a task and don’t have time to update the program right away, make sure you update it in your leisure time. It is also a good idea to choose a time of the week to update all your software and systems if there are new versions available.

Train Your Employees about Data Protection

Most of the data breach cases occur due to the carelessness of workforces. The companies that do not train their workers on data security issues are more likely to be a victim of cyber-attacks. Using data security solutions is not enough until you educate your workers on this issue. Let your workers know about phishing emails that are designed by hackers to trap the recipient. These emails are designed in a way that the receiver cannot get any clue that it is a trap. They contain malicious links or attachments opening of which can make you lose control over your device. Let your workers know how these phishing emails look and what to search for in terms of suspicious activity related to cybercrimes. Educate them about setting and memorizing strong passwords. Make sure they change passwords frequently. It is important especially when workers bring personal devices for work.

The Bottom Line

You may find it hectic to practice all the security measures to protect data. Also, your employees may find the restrictions and limitations annoying. However, it is better to be protected than to lose your important data. You cannot afford to lose the information from your stakeholders in a data breach. In severe cyber-attacks, you may have to shut down your whole business. So, be watchful and invest your time and money to protect data.


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