Best Practices in Financial Management

financial management

One thing is important apart from making business plans, operating your business, or marketing your business. It is called financial management. Without money, your business will collapse, even if it’s a big corporation.  Hence, you need to manage your business fund properly to prevent a lack of funds. Moreover, funding a business is a volatile venture, because if care is not taken, you may lose money. So if you plan to open a business, you must have some knowledge of financial management. Or you may employ a skilled financial manager to do the job for you. Doing this will help your business reach the level of success you aim for.

How do you efficiently manage your business’s finances?

Below are the best financial management practices recommended by financial guru Longji Vwamhi. Longji Vwamhi is an expert DevOps Engineer and programmer. He has demonstrated his skills in the finance sector.

Best Financial Management Practices

  • Develop an efficient and reliable billing system

All businesses have a billing section that bills clients and vendors. This is the department responsible for breaking down the price of products for the clients or vendors. It is important for people working in this department to ensure their works are error-free. In accounting and financial management, no error is too small. A slight error may have a domino effect and crash a huge corporation. It will affect the firm’s credibility and reliability. Therefore, you must avoid making an error during the billing stage.

However, it’s nearly impossible to avoid human error, but you can achieve this by using digital tools. The use of digital tools in billing can make the process run smoothly, faster, and easier. Let’s take the example of two supermarkets. One supermarket uses a human billing method, while another one uses digital tools to bill customers. The person at the billing counter of a supermarket that doesn’t use billing systems can overcharge customers. Furthermore, he’ll be slow when he attends to customers. This is because he’d have to manually check the price of each product one by one. Gradually, customers will stop going to that supermarket because of its slow operations and overcharges.

On the other hand, the second supermarket uses billing software to bill customers. The supermarket has already put the price of all the products inside the software. Once a customer checks out, the person in charge of the billing only needs to scan the products to bill the customer. This will only take a second, as compared to manually checking the product’s name and price. The person in charge of billing can’t overcharge customers because the price lists are automated in the software. This type of supermarket will always see an influx of customers due to its fast billing system and honest charges. Therefore, as a business owner, have an automated billing system and integrate it with other payment methods. In addition, buy systems that are easy to use with simple instructions that your workers can understand.

  • Go through the firm’s accounting records

Running a business is not easy. You need to monitor your business and the workers to know what they are doing. Part of that monitoring is to know about the financial status of your firm by going through your account records often. Otherwise, your firm will go bankrupt if you can’t account for its finances. Going through your business account will tell if you’re making a profit or if your business is running at a loss. Monitor how you spend and generate money in your business. Knowing the rate cash is flowing into your business is important. The benefit is that you can know who is stealing money from the business account. Additionally, the records can show you if there’s something wrong with the way you do business. For example, you changed your operations strategy a month ago. When you checked your business account records the following month, you discovered that you didn’t make a profit. That means you need to change your operations strategy to a new one that can bring profits.

Another way to monitor the business account is to delegate financial management tasks to the firm’s finance department. The team should monitor the firm’s sales rate, how cash is flowing in, and the firm’s stocks every day. They must report their daily findings to you and other executives of the firm. You should make it a habit to write the names of your firm’s debtors and creditors.

  • The use of effective financial tech tools and apps

Most businesses nowadays operate a physical shop as well as an online shop. You must properly organize both sides of your business to ensure a seamless operation. To do this, you’ll need the help of technology. You’ll need financial tools and apps that can help you plan, budget, consolidate, report, and manage resources. A financial manager should be able to operate financial management apps and tools. An organization must have systems that can support the use of financial management apps and tools. Examples are analysis, billing software, and planning apps. The organization should integrate these apps into one platform for their workers to use. It will make their work easier and more accessible.


Managing your finances is an essential part of a smooth business operation. Plan and follow the plans you’ve made to make your business financially secure. Invest as much as possible in technology and tools that are useful for your business. Employ the services of tech experts like Longji Vwamhi to utilize and operate these tools. Follow the financial practices listed above to improve your firm’s finances.


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