7 Essential Features Of A Property Management App


As a property portfolio manager, you know the process can be daunting and time-consuming. Fortunately, there are now many mobile applications available to help you simplify and optimize the process. This blog post outlines seven critical features that every property management application should possess to guarantee a successful, organized management of your portfolio. Keep reading to learn which features are essential for property management apps!

1) Rental Listings

A quality property management app should be capable of creating detailed rental listings for landlords. This should include information such as pricing, number of bedrooms/bathrooms, square footage, and other pertinent details. Additionally, the app should also allow for quick and easy addition/deletion of listings, so that landlords can always ensure their listings are up-to-date and accessible to potential tenants.

2) Rental Application

A dependable rental application system is an indispensable asset for a successful property management app. Through this feature, landlords can quickly and conveniently evaluate prospective tenants, evaluate their data, and make wise decisions. Furthermore, customizable rental forms can be crafted to guarantee that the vital details for each tenant are documented.

Security and simplicity for both property managers and renters should be fundamental parts of the rental application procedure. Managers must have the capacity to securely keep and exchange details with tenants, in addition to accessing tenant information at any moment. Besides, essential instruments, such as credit and background verifications, must be included to guarantee landlords correctly determine the quality of applicants.

Adding this functionality to your property management app can facilitate the tenant selection process and guarantee you get quality tenants for your units.

3) Tenant Screening

As a business owner, tenant screening is a crucial part of the property management process. Precisely, this procedure assists landlords in selecting the best renters for their property, decreasing the potential of complications down the line. An ideal property management application should include a convenient automated tenant screening system. The program should be able to easily access key information like employment and criminal history, credit checks, and past rental experiences.  Specifically, the app should give landlords tools to examine applications on factors such as income, credit score, and background reviews. By doing so, business owners can make informed choices about rental applicants and choose the ideal candidates for their property.

4) Financial Tracking

When it comes to managing a property precisely, it is essential that you have a system in place to keep track of all the financial aspects. This is where financial tracking features in a property management app come in handy. With this feature, you can easily monitor rental payments, late fees, and other financial transactions associated with your rental properties

You should be able to set up automated rent reminders and receive notifications when payments are due. Specifically, this helps to ensure that tenants make their payments on time and that you don’t miss out on any rental income. You should also be able to generate reports of all the financial transactions related to each property, so you can stay up-to-date with your finances. This allows you to identify potential issues and take appropriate action to rectify them. 

Additionally, the app should enable you to accept online payments from your tenants and deposit the funds directly into your bank account. This helps to reduce paper waste and streamline the payment process for both parties. With this feature, you can also generate receipts for tenants as proof of payment and keep track of all the payments made. 

By taking advantage of the financial tracking features of a property management app, you can ensure that all your finances are properly managed and secure.

5) Maintenance Request

Property managers need to be able to efficiently respond to tenant requests in a timely manner. This is why it is essential to have a maintenance request feature in the property management app. Tenants can submit their requests directly from their mobile phones and property managers can then review the requests, assign tasks to the personnel and track the progress in real-time. The automated maintenance request system not only saves time and resources but also strengthens the communication between tenants and property managers.

6) Lease Agreement

One of the most important aspects of a property management app is the ability to create and sign lease agreements. Precisely, an effective lease agreement should include the necessary details of the rental agreement, including rent payment amount, deposit amount, and length of lease. It should also contain important clauses regarding late payments and other obligations of both the tenant and landlord.

A good property management app will make it easy for both the tenant and landlord to electronically sign the lease agreement. Specifically, this eliminates the need for physical signatures, making the process more efficient and secure. The app should also allow both parties to download a copy of the signed agreement for their records. 

In addition to signing and downloading the lease agreement, a great property management app should also provide access to a library of customizable lease templates. Literally, this library should contain various types of leases, such as month-to-month or year-long leases, so that landlords can quickly generate a lease without having to create it from scratch. 

Lease agreements are an integral part of any property management system, and having a good lease agreement feature within a property management app is essential. A great property management app should offer an intuitive user interface, an extensive library of customizable lease templates, and a secure and efficient way to sign and download the agreement.

7) Messaging

For business owners managing rental properties, communication is key. That’s why it’s important to find a property management app that includes a secure, centralized messaging system. This feature should provide reliable chat functionality and email notifications, as well as the capability to store important documents such as rental agreements, invoices, and lease agreements. This will give all parties involved a way to stay connected and access vital information quickly and easily. It also allows everyone to keep track of conversations and store communication records for future reference. With a secure messaging system, rental property management becomes smoother and simpler.


Ultimately, an advanced property management app can enable landlords and property managers to reduce costs and optimize their operations. Such an app should include listing rentals, evaluating tenants, recording finances, addressing maintenance requests, forming leases, and enabling communication. Consequently, when hiring mobile app developers in India to create a personalized app, it is important to find one that comprehends your requirements and is adept in designing a successful and cost-efficient app.


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